Guidelines for Conferences Funded out of Title I, Title II-A, NSLA and Professional Development Funds
Appropriate forms must be submitted to the Office of Federal Programs/Professional Development four weeks prior to conference with the principal’s signature. The Office of Federal Programs/Professional Development will forward the forms to the appropriate Deputy Superintendent for approval. Required forms:

1. ACSIP Expenditure Checklist

2. Leave Form

3. Travel Approval Request Form

4. Conference Registration Form

After receiving approval with appropriate signatures (Principal, Office of Federal Programs/PD, Deputy Superintendent) to attend the conference, school staff will:

1. Create an on-line purchase requisition for payment of registration

2. Scan all approved supporting documents (ACSIP Expenditure Checklist, Leave, Travel Approval Request, Conference Registration form) to the school’s PO.

When submitting the Out-Of-District Travel Final Expense Report form, include copies of the approved Travel Approval Request Form, Leave Form, and Conference Registration form/agenda with all required signatures. Per diem is not paid for breakfast, lunch, and/or dinner for travel that does not require an overnight stay. The Out-Of-District Travel Final Expense Report must be submitted within 10 days of return to the Office of Federal Programs/Professional Development. The Office of Federal Programs/Professional Development will NOT be responsible for payment for conferences that are not pre-approved using the appropriate forms and following procedure. The school or individual attending will be responsible for payment.